All computing solutions must be implemented in ways that promote security of systems, data, and persons.  Individuals and departments contribute to and share responsibility for the deployment of these computing solutions.  Below are links to the software questionnaire and two university IT standards.  

Questionnaire for Software Application Orders

www.ita.vt.edu/purchasing/questionnaire.doc
This questionnaire is a tool for departments to document their awareness of and adherence to university standards and review processes.  Complete and attach to all non-contract software requisitions over $2,000.

Standard for the Procurement of Information Technology Applications, signed Jan 19, 2011

http://www.it.vt.edu/publications/pdf/Procurement_STANDARD_signed_1-19-11.pdf
This standard sets requirements and review processes to be completed prior to ordering software.  Adherence should minimize expenditures of effort and funds on software applications that may not be useable due to issues with university liability—particularly regarding system security and personal information, and/or implications for the provision of resources beyond the procurement itself.

Standard for Information Technology Project Management, updated Mar 1, 2012

http://www.pm.it.vt.edu/
This standard carries out the policy mandate to manage projects in accordance with best practices promoted by the nationally recognized Project Management Institute (PMI), appropriately tailored to the specific circumstances of the university.  The most recent update incorporates the increased risk for projects working with Personally Identifying Information (PII) or Family Educational Rights and Privacy Act (FERPA) covered data. Such projects are now escalated to at least medium risk projects requiring more documentation rigor and detail, as well as higher levels of oversight. 

Software License Agreement

https://www.ita.vt.edu/cmslink/legal_agreement_log1.pdf
This spreadsheet will assist departments in responding to question 3 of the Questionnaire above.  It is an alphabetical list of vendors with an accepted license agreement.  In many, but not all, cases vendors will extend those license terms to new orders.